The Sea Cadet Unit Treasurer is responsible for managing the financial affairs of a Sea Cadet unit. Their role is essential to ensuring that the unit operates within its budget and complies with financial rules and policies.
As independent charities, each Sea Cadet unit has a number of trustees to oversee the management and legal undertakings of the unit. The Treasurer is to be accountable to the Unit Chairperson (UC) and fellow trustees for overseeing, collating and reporting financial matters including keeping efficient up to date accounts and monthly reporting of income and expenditure.
- Keeping up to date and accurate records of all bank/building society accounts.
- Ensuring that all cash, cheques, etc are paid into the unit accounts and recorded in a timely and correct manner.
- Ensuring that all bank/building society accounts are only accessible through the signature of at least two separate signatories (It is recommended that there be at least three registered signatories for each account), all of whom must be current UMT members.
- Ensuring that monthly written reports are submitted to the UMT (Unit Management Team) meetings including income, expenditure, liabilities and balances of all accounts. Any anomalies which have occurred must also be reported to the UC.
- Giving a full written report to the members of the unit at the AGM: this is to include income, expenditure, liabilities and balances of all accounts. It is recommended that a projection of costs for the coming year also be included in the treasurer’s report.
- Ensuring that the annual returns are completed and checked by an appropriate person, or audited where applicable and signed as correct. These should then be submitted to the AGM, for acceptance by the members. The annual return may be used as the Annual Report, as below.
- Submitting returns and or any other forms to the relevant charity regulator before November of the following financial year.
- Ensuring that the Annual Statement of Accounts for the unit are completed and uploaded to the UMT Matters section on Westminster at the earliest opportunity, but at the latest before 31st October of the following financial year. A draft copy is to be sent to the Area Volunteer Business Support Manager as soon as available, prior to adoption at AGM, to assist with the UMT review process.
No specific skills required, although previous experience in a similar role would be a huge benefit.
Quarterly meeting of the Unit Management Team at the Sea Cadet Unit in Chester-le-Street, and any other visits to the Sea Cadet Unit as and when required.
Training and Support can be sought from other Sea Cadet Unit Treasurers and Chairpersons where required.
It is really important that we provide guidance and support to make the most of your time as a Sea Cadet Corps (SCC) volunteer. Below is what you can expect from us to enable you to give us your very best.
You can expect us to:
- Support you to understand your role, how to do it and the difference you make to the SCC
- Understand the skills and experience you have, as well as your aspirations for volunteering
- Provide you with an induction, ongoing support and training to undertake your volunteer role
- Provide regular updates about any developments in the charity that are relevant to you
- Value your contributions and providing you with potential opportunities to progress
- The satisfaction knowing that you are a key part of the Sea Cadet Unit and Family, helping to keep an 80 year old group running.
N/A
This role will undertake “regulated activity” and will therefore require an enhanced disclosure with barring check to be repeated at no less than three yearly intervals. This is applied for and funded by the Sea Cadets, at no cost to the applicant.
